Full and Final Settlement Report

This activity allows you to generate the employee’s full and final settlement report. You can search and generate the report by specifying the Employment Unit, Payroll calendar, Payroll, Payset and Process Period in the search criteria. Final payment cheque related information can be captured, if "Finance" is not integrated.

Select the “Full and Final Settlement Report” from the left pane.

The “Full and Final Settlement Report” page appears.

The system displays the following detail in the header.

Date Format

The date format applicable to the login user.

Enter the following details in the header:

Reporting Unit	From the “Reporting Unit” drop-down list box, select the employee payroll data unit.
Employment Unit	The name of the employment unit to which the employee belongs.

Enter the following details in the “Search Criteria” group box:

Payroll Calendar	From the drop-down list box select the desired payroll calendar to generate the full and final settlement report. The combo is loaded with the values based on the options selected in the “Employment Unit”.
With Breakup	Select this checkbox to view the breakup details of the pay elements specific to exit payroll.
Payroll	From the drop-down list box select the desired payroll generate the full and final settlement report. The combo is loaded with the values based the options selected in the “Payroll Calendar”.
Payset	From the drop-down list box select the desired pay set to generate the full and final settlement report. The system displays the list of pay set mapped to the selected payroll depends on the security permission available for the pay set by the log in user.
Process Period	The valid authorized process period for the selected payroll-pay set combination.

Click the “Search” pushbutton:

The system displays the following detail in the “Amount Transfer Details” multiline.

Settlement Type	The settlement type applicable to the employee.
Employee Code	A unique code identifying the employee for whom the full and final settlement report has to be generated.
Employee Name	The name of the employee.

Enter the following details in the “Amount Transfer Details” multiline:

Cheque Number / DD	A unique number identifying the cheque number.
Bank	The details of the bank which issued the cheque.
Date	The report generation date.
Settlement Status	Use the drop-down list box to select the settlement status of the employee. The combo is loaded with “Draft” and “Final”. The system displays “Draft” by default on launch of the page.

Click the “Generate” pushbutton:

The system generates the full and final settlement report.